Privacy Policy – Asian Education Olympiad

The Asian Education Olympiad (AEO) is committed to protecting the privacy and data of all participants, schools, educators, and users who engage with our services across Asia and globally. This Privacy Policy outlines how we collect, use, share, and safeguard your personal data in accordance with international data protection regulations such as the General Data Protection Regulation (GDPR), Personal Data Protection Bill (India), and other regional laws applicable to our operations.

1. Who We Are

Asian Education Olympiad is an educational initiative under the banner of International Education Nexus, aimed at fostering talent and recognizing academic excellence across Asia through competitive Olympiads in various subjects.

2. Information We Collect

We may collect the following information:
Personal Identification Information: Name, date of birth, class/grade, school name, email address, contact number.
Educational Information: Subject selection, Olympiad scores, school board details (CBSE, ICSE, IB, State Board, etc.)
Parent/Guardian Information: Name, contact details (for minor participants).
Transaction Details: Payment confirmation, billing addresses, etc.
Website Usage Information: IP addresses, browser details, cookies, and log data.

3. Why We Collect Your Data

We use your data to:
Register participants for Olympiads and dispatch materials.
Evaluate exam results and publish rankings.
Communicate with participants, educators, and schools.
Distribute certificates, medals, or rewards.
Process payments and refunds.
Improve our website functionality and user experience.
Share relevant educational offers and updates only with consent.

4. Legal Basis for Processing (GDPR-Compliant)

We rely on the following legal bases:
Your consent for processing minor/student data.
Contractual necessity to fulfill Olympiad services.
Legal obligation where applicable (e.g., accounting).
Our legitimate interest in improving the platform and ensuring fairness and transparency.

5. How We Share Your Information

We do not sell, rent, or trade your data. We may share limited data:
With affiliated educators or authorized exam centers.
With third-party service providers (e.g., courier partners, payment gateways).
With legal authorities when required under applicable law.

6. International Data Transfers

As we operate across Asia, your data may be processed or stored in countries outside your own. We ensure all international transfers are safeguarded through Standard Contractual Clauses and secure encrypted practices.

7. Data Retention

We retain your data only as long as necessary to provide services and fulfill legal requirements. If you wish to delete your data, please write to us at:
📩 info@asianeducationolympiad.com

8. Your Data Rights

You may request to:
Access your personal data.
Correct any inaccuracies.
Delete your data (subject to legal limits).
Withdraw your consent at any time.
File a complaint with your local Data Protection Authority.

9. Cookies & Tracking

We use cookies for enhancing site experience. You may control cookie settings via your browser. Details on types of cookies used are in our Cookie Policy [coming soon].

10. Children’s Privacy

We collect data from minors only with parental/guardian consent. Data is used solely for Olympiad purposes and never shared publicly without anonymization.

11. Security Measures

SSL encryption for data transmission.
Role-based access to student and school data.
Regular security audits and monitoring.

12. Updates to This Policy

We may revise this policy occasionally. Updates will be posted on this page and communicated through registered emails.

13. Contact Us

For any queries related to your data or privacy:
📧 privacy@asianeducationolympiad.com
🌐 www.asianeducationolympiad.com
📞 0172 4347683